Tutorials | General

Documentation Administration Procedure

5105 words 26 mins read > 0 comments 464 views

    S1. PURPOSE

    This Project Documentation Administration Procedure or also known as Document Control Procedure system describes the responsibilities and systems for the receiving, distribution, maintenance and management of all project documents, which have been approved by the responsible individuals/ organizations involved in the PROJECT.

    S2.SCOPE

    This example of previous project made according to client requirements, provides guide line to establish the actual project procedure covering document & drawing control, document numbering system, and electronic document management system (EDMS). This procedure defines forms and formats for all documents including drawing title and establishes numbering system, etc. This document control program gives principle on how to:

    • Maintain up-to-date records of drawings and document status and make regular issue of revisions to all concerned including the SUBCONTRACTORS and VENDORS.
    • Maintain drawings and documents registers on electronic files as established by Home Office and record all receipts, issues and field revisions.
    • Maintain and store all drawings and other documents in good condition until handover to COMPANY.
    • Compile handover documentation and record, including electronic files, for hand over to COMPANY.
    • COMPANY shall have read-only access, in COMPANY’S PROJECT Offices, to CONTRACTOR’S document control system.

    S3 RESPONSIBILITY

    • TheSenior Document Controller is responsible for the receipt, distribution control and general management of all documentations, including correspondence, drawings, procedures and specifications either in form of hard copy and electronic copy. He will lead Document Control Group.
    • The Document Control Groupis also composed of the Document Controller, IT Operator and Clerks, and they report operationally to the Senior Document Controller. The Document Control Group will be monitored frequently by Quality Team including evaluation of document control system.
    • The Document Control Management is also composed of the Project Control Manager, Quality Manager, and Administration Manager.
    • The DCC(Document Control Center) of CONTRACTOR is responsible for issuing, receiving, and circulating of applicable documents from or to responsible personnel involved within the organization.

     S4. Electronic Document Management System

    CONTRACTOR shall implement and maintain an Electronic Document Management System (EDMS) for the duration of the Project, so as EDMS ensures all deliverables needed to operate plant is electronically registered, and deliverables is easily and reliably available to CONTRACTOR, COMPANY, Home Office, Site, and other execution locations throughout the course of the Project.

    COMPANY given EDMS system architecture will be based on the integration of industry standard, nonproprietary, commercially available software application and hardware components, which meet and undertake the requirements as follows:

    • Imaging

    • Deliverables

    • Workflow

    • Distribution

    • Redlining

    • Indexing

    • Replication

    • EDMS/Documents Replication

    • Scanning

    • System reporting

    • Storage Medium

    • Contractor Hardware/Software

    • System Testing

    • System Preference

     Documentation and Drawing Control

    The following documents (but not limited to) shall be transmitted to the Document Control Group and distributed according to this and the reference procedures.

    • COMPANY’s Documents

    • Drawings

    • Project Execution Plan and Work Procedures

    • Technical Specifications

    • Welding Procedure Specification (WPS)

    • Approved Vendor List revisions

    • Design Change Notes (DCN), Field Change Notes (FCN), Technical Queries (TQs), Non Conformance Reports (NCRs), Site Queries/Instructions, Variations, Clarifications etc.

    1. The Document Control Group shall maintain and file the current documents and revisions in the EDMS using the agreed structure/hierarchy for document storage.

    2. The Document Control Group shall make available to COMPANY controlled hard copies of all documents including superseded documents such as IFC.

    3. Document Control Group shall ensure that the requirements of preparation, review, approval and distribution of the controlled documents are summarized as shown on the Document Control Chart (Attachment #1).

    4. Document Control Group shall ensure that the latest revision is highlighted by a vertical line in the right-hand margin of changed area. And the revision of form shall be identified by encompassing the changed area with a cloud mark on the form. All denotations of previous revision shall be eliminated.

    Document Deliverables Register (DDR)

    A controlled document deliverables register will be prepared in line with Preliminary Schedule of Contractual Deliverables by discipline category in accodance with COMPANY’s discipline code. A planned and actual deliverable dates are assigned for each document.

    Documents and drawings are developed in logical work packages. DDR shall be prepared using the MS Excel spreadsheet. The data shall be updated electronically, monthly, and submitted the drawing issue summary to COMPANY concurrently with the monthly project report. When COMPANY receives the preliminary DDR, COMPANY shall indicate their requirements for review and approval and return the document to CONTRACTOR. Typically COMPANY shall identify those documents required;

    • For Information (IFI)

    • For Comment (IFC)

    • For Review (IFR)

    • For Approval (IFA)

    All deliverables shall be issued to COMPANY and must clearly state to whom and for what purpose the document is sent.

    Preparation, Review and Approval of Documents

    1. All documents shall be prepared according to the applicable procedures, which meet with the requirements of contractual documents and all applicable codes, procedures and standards.

    2. The document numbers shall be assigned according to the relevant procedures depending on the document type. This holds for all documents also generated by COMPANY for example, TQs, NCRs, etc.

    3. A Master Distribution List containing drawings, documents and other deliverables related to the project work shall be prepared and issued to COMPANY and maintained on the EDMS throughout the project duration.

    4. All prepared documents shall be reviewed and approved internally by the responsible Manager for suitability, completeness and accuracy prior to the issue.

    5. All personnel in charge of preparation review and approval shall identify the initial name on the relevant documents. All documents shall be prepared and reviewed by assigned personnel, and approved by responsible Manager.

    6. All revisions of documentation shall be electronically stored within the EDMS.

    7. The documents for COMPANY’s approval shall be internally approved by the CONTRACTOR Project Manager or Site Manager and shall be submitted to COMPANY for review & approval/information as required via the respective organizational DCCs.

    8. CONTRACTOR shall implement all changes to documents that shall be checked, controlled and distributed in the same manner as the original documents.

    9. Document Control Group shall control the document status for approval, distribution and revision status using the EDMS.

    Receipt Control

    1. The personnel who prepared the documents, which are controlled by the relevant procedures, shall send the documents as an Electronic File to the Document Control Group for distribution of internal organization (Head and/or Site office). The Document Control Group shall designate the “√” in the “□” of the Correspondence Registry Slip (Attachment #2) in accordance with Document Control Chart.

    2. In case the documents are distributed to COMPANY, a subcontractor and/or vendor, the document transmittal forms (letter, facsimile and transmittal) shall be numbered in accordance with the approved numbering system specified in the Coordination Procedure.

    3. Upon the receipt of the external document, Document Control Group shall convert the document into a pdf File, and submit it to the Project Manager or Site Manager for listing of document distribution. The Document Control Group shall designate the “√” in the “□” of the Correspondence Registry Slip (Attachment #2) in accordance with Document Control Chart.

    4. When a document is transmitted from the Document Control Group to the COMPANY, a notification via email shall be sent to all relevant parties indicating that documents have been added to the EDMS. The recipient DCCs shall distribute all relevant documents for review, approval and /or information.

     Distribution Control

    1. The Document Control Group shall also be responsible for the timely distribution to all parties involved, both internal and external parties.

    2. All revisions of the documents shall be checked, controlled and distributed in the same manner as the original

    Disposition of Superseded / Obsolete Documents

    1. When revised documents are received, all superseded hard copies of the documents shall be clearly marked “OBSOLETE” by the Document Control Group.

    2. However, the electronic file of each expired or obsolete document shall be kept at EDMS as a reference and for historical purposes.

    Storage

    1. Documents shall have a unique number and shall be stored in the EDMS and numbered in accordance with the relevant numbering procedures.

    2. All electronic documents stored in the EDMS should be treated with confidentiality and should not be used at anybody's discretion in line with CONTRACTOR Company policies

    Correspondence and Transmittal Number System

    1. The Document Control Group shall allocate numbers to all outgoing correspondence and transmittals in accordance with the Coordination Procedure.

    2. Both correspondence and transmittals will be stored electronically in the EDMS. Scanned copies of correspondence and transmittals will only be uploaded after relevant signatures have been received from relevant parties.

    3. Correspondence from CONTRACTOR will be loaded into the EDMS and a notification via email shall be sent to COMPANY, referencing a web hyperlink to the item.

    4. Transmittals for any document will be attached to an email as a File Download Notification, which shall be sent to COMPANY focal points, referencing a web hyperlink to documents/drawings or item being transmitted. On receipt of the email COMPANY will sign transmittal, scan and send back a copy to CONTRACTOR. CONTRACTOR Project/Site Doc Control will load the final transmittal into the EDMS for all parties to view.

    5. COMPANY shall use the CONTRACTOR Correspondence/ Transmittal Numbering Procedure for their issued documents associated with the project. They shall then be attached via email directly to the CONTRACTOR Project/Site Document Control Group for load into the EDMS.

    Status Indication and Revision Control

    Documents ‘For Information’

    CONTRACTOR shall submit ‘For Information’ such drawings and documents specified in the CONTRACT as requiring submission ‘For Information’.

    Documents ‘For Comment’

    CONTRACTOR shall submit ‘For Comment’ such drawings and documents specified in the CONTRACT as requiring submission ‘For Comment’.

    CONTRACTOR shall correct all comments identified by COMPANY. Any disagreements shall be formally resolved with COMPANY prior to the implementation of the document. When implementation of the comments results in substantial modification to the document, COMPANY shall re-issue the modified document, which shall be clearly marked ‘Re-issued For Comment’.

    Documents ‘For Approval’

    The number of documents requiring approval by COMPANY has been limited in view of the overall responsibility assigned to CONTRACTOR. COMPANY’s predominant role shall be to audit the CONTRACTOR’s review systems to ensure that they meet the specified requirements and that the control system is implemented correctly.

    CONTRACTOR shall submit to COMPANY the key drawings and documents specified in the Document Deliverables Register clearly marked ‘For Approval’.

    Released’ Documents

    CONTRACTOR shall issue all drawings and documents, which have been through the necessary review / approvals cycle, as ‘Released’ for procurement, manufacturing, construction, commissioning, etc.

    Where significant changes / modifications have been made to documents or drawings issued ‘For Approval’ or ‘For Comment’, the document or drawing shall be re-issued as ‘Re-issued For Approval’ or ‘Re-issued For Comment’ before being issued as ‘Released’.

    Significant changes / modifications shall be determined by Lead Engineer.

    If ‘Released’ documents are found to be incorrect or earlier comments have not been observed, CONTRCATOR shall immediately undertake all required remedial action. (re-issue, correction note, etc.)

    Document and drawing Format Procedure

    A document title page and drawing title are provided in Attachment #3.. CONTRACTOR has adopted examples as guidance.

     Document Numbering Procedure

    Unit Coding

    Example

    The code, which identifies the Units into which the PLANT has been subdivided, shall be included in every technical document and it is assigned as follows:

    General

    000 General

    Process Systems

    100 SEAWATER INTAKE

    200 SAND FILTERS

    300 ENERGY RECOVERY 2

    400 ENERGY RECOVERY 1

    500 SWRO SKID 1

    600 SWRO SKID 2

    700 BWRO SKID 1

    800 WATER STORAGE

     

    Utilities Systems

    1010 Steam System

    1020 NEP

    1030 CHEMICAL DOSING SKIDS

    1040 Electrical Distribution

    1050 Instrument and Utility Air System

    1060 Interconnecting Systems

    1070 Storage Tanks

    1080 Drainage and Sewer System

    1090 Waste Water Treatment System

    1100 Integrated Control System (ICS)

    1110 Fire Protection System

    1100 Telecommunications System

    1110 Fire and Gas Detection System

    1120 Buildings

    1130 Roads and Fencing

     

    EQUIPMENT AND MATERIAL TAGGING SYSTEM

    The identification number (item number), is a group of alphanumerical characters unequivocally identifying the type of equipment as per the “Equipment Designation Codes” section (below) and its numerical sequence (for the same type of equipment) in the Unit.

     

    YYYY-X(XX)-NNN Z-(XXNN)

    where:

    YYYY is the code of the Unit the equipment belongs to.

    X(XX) is the code identifying the “type” of equipment (as per “Equipment Designation Code” section)

    NN(N) is the sequential number for the same type of equipment in same unit (from 001 to 999)

    Z(/Z) is a reference letter for twin, or more, pieces (from A to Z). Equipment serving two or more main equipment shall be tagged by Z/Z(/Z)

    (XXNN) to be used only to define ancillary equipment and belonging to an equipment or to a package unit

    Example A

     

    100 – P - 003 C

    Unit Code (Process Unit N° 100)

     

     

     

     

    Pump

     

     

     

    3rdpump of Unit 1803

     

     

    Spare (of twin or more pieces)

     

    Drivers shall be identified by the same code as the driven equipment, with the addition of a prefix letter for type (M = Motor, etc.), e.g.:

    100 - MP - 003 C

    meaning the electric motor of the 3rd spare pump of Unit 100.

     

     INSTRUMENTATION

    Instrument symbols and nomenclature on P&IDs and Utility Flow Diagrams are derived from the Instrument Society of America (ISA) Specification ISA S5.1. However, instrument function codes shall match the respective Refinery.

     

    XXXX - XXXXX - XXX - X

     

    ELECTRICAL

    Electrical Tagging system shall be in accordance with the requirements described in 5578-AMD-EU-001, Electrical Design Guidelines.

     

    LINE NUMBERING

    Line numbering will be in accordance with the following example:

    6” – XXXX – XX – XXX – XXXXXXX - XX

     

    In addition to having a line serial number, all lines get a plant number from the plant in which they originate and they keep that number up to their termination point (unit battery limit). When these are travelling from one area to another area, plant number will change and the line sequence number might change.

    Note: The piping class designation for new piping systems under the PROJECT shall follow the criteria given below. This is only for piping classes that do not already exist and need to be added to the PROJECT.

    Piping Class number comprises of normally six digits however seven digits may be used for the PROJECT when need arises for a new piping class and shall be as follows:

     

    1

    2

    3

    4

    5

    6

    7

     

    First two digits of the Piping class reserved for ASME rating or tubing (1-150#, 3-300#, 6-600#, 9-900#, 15-1500#, 12-125# , T-Tubing).

    Third digits reserved for Material (1 - Carbon steel, 2 - low and intermediate alloy steel, 3 - Stainless Steel, 4 - Aluminium and Aluminium alloy,  5 - Copper and copper alloy, 6 - nickel and nickel alloy, 7 - non metallic material, and 8 - lined/galvanized steel).

    Fourth digits reserved for Corrosion Allowance (0 - 0 mm, 1 - less than or equal to 1mm and above 0mm, 2 - less than or equal to 2mm and above 1mm, 3 - less than or equal to 3 mm and above 2mm, 5 – less than or equal to 5 mm and above 3 mm, 6 - less than or equal to 6mm and above 3mm, 9 - above 6mm).

    Fifth digits for Service (A - Acid, C - Caustic, D - Drain/Sewer, H - Hydrogen, P – Process (General Hydrocarbons), Q - Chlorination Gas, T - Wellhead Piping, U - Utility).

    Sixth digit is reserved for numbers (0-9) Sour/Non Sour (1 - Sour, 2 - Non Sour)

    Seventh digit (Alpha Character) shall be used only when there is any modification to the original TAKREER piping class. This digit is to make a distinction between like materials (A, B, C, etc.)

     P&IDS STREAM NUMBERING

    Main process and utilities lines with exception of vent, drain, PSVs, etc., shall be identified by means of a sequence number which define relative process conditions.

    REFERENCE DOCUMENTS

    This section defines the numbering requirements for general reference documents.

    1) PROJECT DOCUMENT/DRAWING CODING SYSTEM

    A suitable code shall be attributed to any document prepared within the PROJECT framework in order to allow a functional subdivision of same type of documents and to identify each of them promptly for filing purposes. Any documents, drawing, specification, list etc. will be numbered with COMPANY codes. Refer to Document Class Codes System section (below) for detail codes.

    2) NUMBERING SYSTEM

    Documentation, drawings and data sheets will be coded as per the rules described in this document. COMPANY coding structure is based on a group of alphanumeric characters to be filled in according to the following criteria.

    Drawings example

     

    X

    X

    X

    X

     

    Y

    Y

    Y

    Y

    B

    B

     

     

    Z

     

     

     

    W

    W

    W

     

     

     

     

     

     

     

     

     

     

     

     

    Project Number

     

     

     

     

     

    Unit Number (See Unit Coding section)

     

     

     

     

    Document Class Code

    (See Document Class Codes System section for Details)

     

     

     

    Sheet Size ( See Drawing Size Code section for details)

     

     

    Serial Number

     


     

    Drawing serial numbers shall be controlled and allocated by each discipline leader however, the following system can be adopted:

    Process and Utility Flow Diagrams (PFD and UFD) 001 through 099

    Piping and Instrument Diagrams (P&ID’s) 100 through 199

    Utility Distribution Diagrams (UDD) 200 through 299

    Auxiliary Flow Diagrams (AFD) 300 through 399

    Material Selection Diagrams (MSD) 400 through 499

    Piping Drawings 500 through 999

    Civil Drawings – Control Building 001 through 049

    Civil Drawings – Substation Building 050 through 099

    Civil Drawings – Composite Plans of units w/underground 100 through 200

    Mechanical Equipment Details 001 through 099

    Mechanical Drawing – Equipment 100 through 200

    Electrical Single Line Diagrams 001 through 050

    Electrical Area Classification Drawings 051 through 100

    Electrical Plan Drawings 101 through 200

    Instrument System Drawings 101 through 200

    Instrument Main cable Routing Drawings 201 through 300

    Instrument Location Plan Drawings 301 through 400

    Instrument Typical Loop Drawings 401 through 500

    Instrument Equipment Layout Drawings 501 through 600

    Instrument Logic Diagrams 601 through 700

    Instrument Power Distribution Drawings 701 through 800

    Note 1: For PFD, UFD and P&ID’s drawing serial number could be of six digits (00101A, 00101B, etc.) in case same drawing is divided in several sheets to permit PDS2D file structure management.

     

    General Engineering Documents, SPECIFICATIONS and Standards

     

    X

    X

    X

    X

     

    Y

    Y

    Y

     

    B

    B

     

     

    D

    D

    D

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    TAKREER Project Number

     

     

     

     

     

    Document Prefix

    (See “Document Prefix Codes System“ section)

     

     

     

     

    Document Class Code

    (See “Document Class Codes System” section)

     

     

     

    Serial Number (Maximum 5 Digits)

     

     


    Data Sheets (Mechanical)

     

    X

    X

    X

    X

     

    D

    S

     

    B

    B

    B

    B

    D

    (D

    D

    D)

     

     

    W

    W

    W

     

     

     

     

     

     

     

     

     

     

     

     

    TAKREER Project Number

     

     

     

     

     

    Pre-printed Format

     

     

     

     

    Unit Number (See “Unit Coding” section)

     

     

     

    See allocated “Equipment Designation Codes” section

     

     

    Instrument/Equipment Serial Number

     


     

    Example: For Mechanical Equipment: 5578-DS-1815-B-001 – Data sheet for Heater in Unit 1815

    Data Sheets (Instrument)

     

    X

    X

    X

    X

     

    D

    S

     

    B

    B

    B

    B

    X

    X

    X

    X

     

     

    W

    W

    W

     

     

     

     

     

     

     

     

     

     

     

     

    Project Number

     

     

     

     

     

    Pre-printed Format

     

     

     

     

    Unit Number (See “Unit Coding” section)

     

     

     

    Allocated Instrument Code (See P&ID Lead Sheets for description)

     

     

    Instrument/Equipment Serial Number

     


     

    Example: For Instrument: 5578-DS-1804-PT-101- – Data sheet for Pressure Transmitter in Unit 1804.

    Summaries, Lists, Material Selection Guides. Calculation Notes, MTO, Process Design Basis

     

    X

    X

    X

    X

    Y

    Y

    Y

    Y

     

    B

    B

     

     

    D

    D

    D

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    TAKREER Project Number

     

     

     

     

    Unit Number (See “Unit Coding” section)

     

     

     

    Document Class Code

    (See “Document Class Codes System” section)

     

     

    Serial Number

     


     

    Material Requisitions/Subcontract Agreements

     

    X

    X

    X

    X

     

    0

    0

    0

    0

     

    B

    B

     

     

     

     

     

     

    W

    W

     

     

     

     

     

     

     

     

     

     

     

     

     

    TAKREER Project Number

     

     

     

     

     

    Unit Number (See “Unit Coding” section)

     

     

     

     

    Document Prefix

    (See “Doc. Prefix Code System” section)

     

     

     

    Blank (Not Used)

     

     

    Serial Number

     

     

    ELECTRONIC FILE NUMBERING

    Electronic File Naming of PROJECT documents and Engineering documents and drawings shall be as follows:

    General Engineering Documents, Specification, Standards, Lists, MRS

    Electronic file naming shall be the COMPANY number adding at the end, before the file extension, attachment indication (if any) and the revision index.

    Example: 5578-EPC-PA-015_RA.doc

    5578-EPC-PA-004-ATT-3_R1.doc

    5578-SP-CU-013_RB.doc

    Data Sheets

    Electronic file naming shall be the COMPANY number adding at the end, before the file extension, the revision index.

    Example: 5578-DS-803-F-001_PRA.xls

    5578-DS-803-B-003_R0.xls

    Engineering Drawing

    Electronic file naming shall be the COMPANY number adding at the end, before the file extension, the sheet number and the revision index.

    Example: 5578-1000-CU-D-00001-01_RA.dwg

    5578-1001-PU-D-00501-02_R0.dwg

    For P&IDs, PFDs and MSDs electronic file names shall be as follows:

     

    X

    X

    X

    X

     

    Y

    Y

    Y

    Y

     

     

    Z

     

    W

     

    K

    K

    K

    K

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Unit

     

     

     

     

     

     

    Serial number (last four digit)

     

     

     

     

     

    Sheet number

     

     

     

     

    Revision number

     

     

     

    Extension

     

     

     


     

    For piping layout, electronic file names shall be as follows:

     

     

    X

    X

    X

    X

     

    Y

    Y

     

     

    Z

     

    WWW

     

    K

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Unit (See “Unit Coding” section)

     

     

     

     

     

     

    Document Class Code

    (See “Document Class Codes System” section)

     

     

     

     

     

    Size Code (See “Drawing Size Code” section)

     

     

     

     

    Drawing Serial Number

     

     

     

    Sheet Progressive Number

     

     

     


     

    For isometric sketches, electronic file names shall be as follows:

     

    XX

    - YYYY

    FF

    ZZZ.

    iNN

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    Area (1)

     

     

     

     

     

    Unit (2)

     

     

     

     

     

    Fluid (3)

     

     

     

     

     

    Line Serial Number (4)

     

     

     

     

     

    Sheet Progressive Number (5)

     

     

     

     

     


     

    (1) Possible values: A1, A2, A3, A4, A5, A6, A7, A8, B, C, CCR, D, E F, G

    (2) Two or three digits

    (3) One to four digits

    (4) Three digits. When provided by line list, a two-letter code may be added before the digits

    (5) Two digits

    Hyphen (-), dot (.) and letter “i” are fixed

    EQUIPMENT DESIGNATION CODES

    1. PIPING SPECIALTY ITEMS

    Equipment Code

    Equipment Name

    CPL

    Coupler / Adapter

    EJT

    Expansion Joint

    FAB

    Fabrication (i.e. Injection nozzle, spargers)

    FLX

    Flexible Hose

    FTA

    Float Trap Assembly

    MROV

    Multiple Restriction Orifice Plate

    NOZ

    Spray Nozzle

    SC

    Sample Connection Assembly

    SSW

    Safety Shower and Eye Wash

    STA

    Steam Traps

    STR

    Permanent Strainer

    1. ELECTRICAL EQUIPMENT

    Equipment Code

    Equipment Name

    MCC

    Motor Control Centre

    TPC

    Turnaround Power Centre

    ASP

    Aux. Panel Board

    DC

    Distribution Board

    LP

    Lighting Panel

    PFI

    Capacitor Panel

    AB

    Accumulator Battery

    EPB

    Emergency Diesel Generator Set

    TMM + TMC

    Power Transformer

    MS + MCCM

    Switchgears 3.3 kV

    MMS

    Switchgears 11 kV

    PC

    Switchgears 415 V

    EE

    Electrical Heater

    BD

    Bus Duct

    NGR

    Neutral Grounding Resistor

    UPS

    AC UPS System/Boards

    IPCS

    Integrated Prot-Control System

     

    MECHANICAL EQUIPMENT

    Equipment Code

    Equipment Name

    B

    Heater, Furnace & Boiler

    C

    Columns

    D

    Drums & Reactors

    P

    Internals

    E

    Exchangers & Condensers

    EA

    Air Coolers

    EX

    Expander

    MEA

    Motors for Air Coolers

    F

    Tanks

    G

    Pumps

    H

    Ejectors

    K

    Compressors & Blowers

    V

    Miscellaneous (Filters, etc.)

    MV

    Motor for Miscellaneous Equipment

    W

    Desalinator

    EG

    Diesel Engine for Pumps

    MG

    Motors for Pumps

    TG

    Drivers or Alternators for Pumps

    EK

    Diesel Engine for Compressors

    MK

    Motors for Compressors

    TK

    Drivers for Compressors

    VC

    Electrochlorinator

    EP

    Diesel Generators

    VLA

    Loading Arms

    GT

    Gas Turbines

    GTG

    Gas Turbine Generators

    ST

    Steam Turbines

    STG

    Steam Turbine Generators

    WHB

    Waste Heat Boiler

    ME

    Miscellaneous Packaged Equipment

    VH

    Miscellaneous Handling Equipment (i.e. hoist)

    MVH

    Motor for Misc. Handling Equipment

    AHU

    Air Handling Unit

    ACCU

    Air Cooled Condensing Unit

    CFU

    Chemical Filtration Unit


     

    COATING / INSULATION CODES NOTES

    The term “INTERNAL TREATED” indicates linings and/or internal coatings. Refer to piping line class for details.

    The term “EXTERNAL COATED” indicates applies to polymeric and/or asphaltic (not painting). Refer to the coatings SPECIFICATION for details.

    COATINGS – INSULATED OR PAINTED LINE

    CODE

    DESCRIPTION

    A

    INTERNAL TREATED + EXTERNAL COATED LINE

    B

    EXTERNAL COATED LINE ONLY

    E

    ELECTRIC TRACED LINE + INSULATED + PAINTED

    F

    COLD INSULATED LINE + PAINTED

    I

    HOT INSULATED LINE + PAINTED

    N

    NOT PAINTED/INSULATED LINE

    S

    INTERNAL TREATED + EXTERNAL PAINTED LINE

    T

    STEAM TRACED LINE + INSULATED + PAINTED

    V

    EXTERNAL PAINTED LINE ONLY

    W

    STEAM JACKET + INSULATED + PAINTED

    PP

    PERSONNEL PROTECTION + PAINTED

    AA

    ACOUSTIC ATTENUATION INSULATION + PAINTED

    SPECIAL APPLICATIONS

    DOCUMENT CLASS CODES SYSTEM

    EXAMPLE

     

    S

    P

     

     

    M

    K

     

    0

    0

    1

     

    Document Prefix

    Document Class

    Serial Number

     

     

    Code

     

     

     

    (See Below)

     

     

    FIRST DIGIT

    Process/Piping

    P’

     

     

    Mechanical

    M’

     

     

    MET

    N’

     

     

    Electrical

    E’

     

     

    Instrumentation

    I’

     

     

    Civil/Structural

    C’

     

     

    Architectural

    A’

     

     

    Loss Prevention

    F’

     

     

    Health Safety & Environmental

    H’


     

     

    SECOND DIGIT

     

     

     

     

     

     

     

     

    NOTE:

     

     

     

     

     

     

     

     

     

    a.

    The term “general” refers to project wide documents (overall plot plan, single lines, grading, etc.).

     

     

     

     

     

     

     

     

    b.

    The term “others” applies to plant specific documents.

     

     

     

     

     

    (1)

    Process/Piping – General

    U’

     

     

     

    Process/Piping – Others

    P’

     

     

     

     

     

     

     

    (2)

    Mechanical – General

    U’

     

     

     

    Mechanical – Others

    See Attached

     

     

     

     

     

     

     

    (3)

    Electrical – General

    U’

     

     

     

    Electrical – Others

    E’ (Equipment)

     

     

     

     

     

     

     

    (4)

    Instrumentation – General

    U’

     

     

     

    Instrumentation – Others

    E’ (Equipment)

     

     

     

    Instrumentation – Systems

    S’

     

     

     

     

     

     

     

    (5)

    Civil/Structural/Arch. – General

    U’

     

     

     

    Civil/Structural/Arch. – Others

    C’

     

     

     

     

     

     

     

     

    (6)

    MET – General

    U’

     


     

    MECHANICAL (SECOND DIGIT DESIGNATION)

     

    Package Equipment ‘A’

    Columns, Splitters, Scrubbers ‘C’

    Reactor, Vert. Drum, Vessels, Horizontal Vessels, Separators ‘D’

    Heaters ‘B’

    Pumps ‘G’

    Compressors, Blowers, Fans ‘K’

    Turbines ‘T’

    Ejectors, Mixers ‘V’

    Heat Exchangers, Generators (Steam) ‘E’

    Air Coolers ‘P’

    Storage Tanks ‘F’

    Loading Arm ‘L’

    Insulation ‘N’

    Welding & Metallurgy ‘W’

    Painting ‘X’

    Coating/Wrapping ‘Y’

    HVAC ‘H’

    Motors ‘M’

     

     

     

    Note: all discipline General Specifications to be designated ‘U’

     

     

    FOR PROJECT GENERAL MANUALS USE THE ADDITIONAL DESIGNATIONS

     

    Project Management ‘PA’

    Procurement ‘PB’

    Project Controls ‘PC’


    DOCUMENT PREFIX CODES SYSTEM

     

    PREFIX

    DOCUMENT

    AMD

    AMENDMENT TO DESIGN GENERAL SPECIFICATION (DGS)

    MAN

    MANUAL

    STU

    STUDIES

    REP

    REPORTS

    EPC

    EPC PACKAGES

     

    - PROJECT PROCEDURES

     

    - PROJECT PLAN

    EST

    COST ESTIMATES

    TEC

    TECHNICAL DOCUMENTS (MISC.)

     

    - PHILOSOPHIES

     

    - EVALUATIONS

     

    - PROJECT SCHEDULES AND SUMMARIES

     

    - PARTICULAR TERMS AND CONDITIONS

     

    - QUALITY CONTROL PLAN

    MR

    MATERIAL REQUISITION

    SR

    SCOPE OF SUPPLY

    AW

    AWARD RECOMMENDATION

    SP

    PROJECT SPECIFICATION

    DS

    DATA SHEET

    VR

    DOCUMENT & DRAWING SUPPLY

    PC

    PROJECT CONTROL PROCEDURE

    ITP

    INSPECTION TEST PLAN

    QE

    QUESTIONNAIRE

    NM

    DEVIATION LIST

    IRC

    INSPECTION RELEASE CERTIFICATE

    RN

    RELEASE FOR DELIVERY

    NCR

    NON CONFORMANCE REPORT

    MT

    TECHNICAL TABULATION

    PS

    PRICE SCHEDULE

    CS

    SUBCONTRACT AGREEMENT

    MS

    METHOD STATEMENT

    STD

    STANDARDS

    PSD

    PROJECT STANDARD DRAWING

    MDRB

    MANUFACTURING DATA REPORT BOOK

    PEP

    PROJECT EXECUTION PLAN

    HSE

    HEALTH, SAFETY & ENVIRONMENTAL PLAN

    QA

    QUALITY ASSURANCE PLAN

    SOW

    SCOPE OF WORK


     

    DRAWING SIZE CODE

    Code

    Size

    Dimensions (mm)

    A

    A4

    210 X 297

    B

    A3

    294 X 420

    C

    A2

    420 X 594

    D

    A1

    594 X 841

    E

    A0

    841 X 1189


     

    VENDOR DOCUMENT CONTROL

    Engineering Manager shall maintain the numbering system for VENDOR documents for the WORK. All Vendor documents shall be numbered and sorted as per vendor package category.

    Vendor Deliverable Register (Supplier Document Schedule) shall be submitted to COMPANY. COMPANY defines the requirement of review/information documents. As per the instructed Vendor Deliverable Register from COMPANY, CONTRACTOR shall submit to COMPANY all the documents and drawings upon receipt from the Vendor.

    Vendor document will be managed as the same manner of engineering deliverables. The Vendor Deliverable Register maintenance shall be as same as the DDR.

    ATTACHMENTS

    ATTACHMENT 1 – Document Control Chart

    ATTACHMENT 2 - Correspondence Registry Slip

    ATTACHMENT 3 - Document Title Page and Drawing Title Block

    Comments


    No Comments
    POST COMMENT
    captcha
    Back