Work Package

Test Your Knowledge

Work Package Quiz

Instructions: Choose the best answer for each question.

1. What is the primary purpose of a work package? a) To break down a project into smaller, manageable tasks. b) To define the overall project scope. c) To create a budget for the entire project. d) To assign roles and responsibilities to team members.

2. Which of the following is NOT a characteristic of a well-defined work package? a) Clearly defined scope. b) Measurable deliverables. c) A detailed project charter. d) Assigned resources.

3. What is the relationship between work packages and activities? a) A work package is a specific task within an activity. b) An activity is a specific task within a work package. c) Work packages and activities are interchangeable terms. d) There is no relationship between work packages and activities.

4. Which of the following is NOT a benefit of using work packages? a) Improved planning. b) Enhanced control. c) Reduced communication needs. d) Efficient resource allocation.

5. A work package should have a specific __ assigned to it. a) Budget b) Team c) Project manager d) Deadline

Work Package Exercise

Scenario: You are tasked with planning a company picnic for 100 employees.

Instructions: 1. Create a work breakdown structure (WBS) for this project, breaking it down into major components. 2. Choose one of these components and create at least 3 work packages for it. 3. For each work package, define: * Scope * Deliverable * Resources * Time Estimate * Cost Estimate * Responsible Party

Example:

WBS:

• Planning & Logistics
• Food & Beverage
• Activities & Entertainment
• Venue & Setup
• Communication & Invitations

Work Packages for "Food & Beverage":

• Work Package 1: Food Selection and Ordering

  • Scope: Determine food menu and dietary restrictions, order food from caterer.
  • Deliverable: Food order confirmation with caterer.
  • Resources: Catering manager, employee survey for dietary preferences.
  • Time Estimate: 2 weeks
  • Cost Estimate: $2000
  • Responsible Party: Catering manager

• Work Package 2: Beverage Selection and Ordering

  • Scope: Determine beverage selection, including alcoholic and non-alcoholic options, order drinks from supplier.
  • Deliverable: Beverage order confirmation with supplier.
  • Resources: Event coordinator, budget for alcoholic beverages.
  • Time Estimate: 1 week
  • Cost Estimate: $1000
  • Responsible Party: Event coordinator

• Work Package 3: Food and Beverage Setup and Service

  • Scope: Coordinate with caterer on food delivery and setup, organize service staff.
  • Deliverable: Food and beverages delivered and set up at the picnic site.
  • Resources: Caterer, service staff.
  • Time Estimate: 1 day
  • Cost Estimate: $500
  • Responsible Party: Event coordinator

Techniques